28th WON Conference

Last updated: 2 November 2026

This Privacy Policy explains how the World Organization of Neurosonology (WON) and the European Society of Neurosonology and Cerebral Hemodynamics (ESNCH) (“we”, “us”, “our”) collect, use and protect personal data when you visit won-neurosonology.org or submit information through it. We process personal data in accordance with the EU General Data Protection Regulation (GDPR – Regulation (EU) 2016/679) and applicable national data protection law.

1. Data controller

WON/ESNCH is the controller of the personal data described in this policy. For any question about this policy or your data, contact the Secretariat at secretary@won-neurosonology.org.

2. What data we collect

We only collect the personal data needed for the purposes described below:

  • Working Group, membership and contact applications: title, name, gender, profession, speciality, affiliation, city, postal code, country, email address, phone number, the Working Groups you select, and any CV or certificates you upload.
  • Event and conference registrations: the information requested in the registration form (e.g. name, contact details, affiliation and attendance details).
  • Messages sent through contact forms: your name, email address and the content of your message.
  • Technical data: IP address, browser type, device information, pages visited and date/time of access, collected automatically for security and statistics.

3. Why we use your data and on what legal basis

  • Processing applications and memberships (e.g. Working Groups) and communicating with you about them – to take steps at your request before entering into membership (Art. 6(1)(b) GDPR) and on the basis of your consent given when submitting the form (Art. 6(1)(a)).
  • Organising conferences, webinars, certifications and other activities – performance of the service you requested (Art. 6(1)(b)).
  • Answering your enquiries – our legitimate interest in responding to you (Art. 6(1)(f)).
  • Sending information about WON/ESNCH activities – only where you have given your consent, which you may withdraw at any time (Art. 6(1)(a)).
  • Website security, operation and statistics – our legitimate interest in running a safe and functional website (Art. 6(1)(f)) and, for non-essential analytics cookies, your consent.

Information about your profession or speciality is used solely to assess your application and is reviewed by the Executive Committee. We do not use your data for automated decision-making or profiling.

4. Who has access to your data

Your data is accessed only by the WON/ESNCH Secretariat, Executive Committee and the coordinators of the Working Groups you apply to, where needed. We do not sell your data. We share it only with service providers that help us run the website and our activities (for example website hosting, email delivery and analytics providers), who process it on our behalf under appropriate data processing agreements, or where we are required to by law.

Some providers may process data outside the European Economic Area. Where this happens, we ensure appropriate safeguards are in place, such as an EU adequacy decision or the European Commission’s Standard Contractual Clauses.

5. How long we keep your data

  • Applications and membership data: for as long as you are a member or participate in a Working Group, and up to 2 years after that ends, unless a longer period is required by law.
  • Applications that are not accepted: up to 12 months after the decision.
  • Contact messages: up to 2 years after our last exchange.
  • Technical and security logs: generally no longer than 12 months.

6. Cookies

Our website uses cookies that are strictly necessary for it to function and to keep it secure. We may also use analytics cookies (such as Google Analytics) to understand how the site is used and improve it; these are only set with your consent where required. You can block or delete cookies in your browser settings at any time, although some parts of the site may then not work properly.

7. Your rights

Under the GDPR you have the right to:

  • access the personal data we hold about you;
  • request correction of inaccurate or incomplete data;
  • request deletion of your data;
  • restrict or object to certain processing;
  • receive your data in a portable format;
  • withdraw your consent at any time, without affecting processing carried out before withdrawal.

To exercise any of these rights, email secretary@won-neurosonology.org. We will reply within one month. You also have the right to lodge a complaint with the data protection supervisory authority in your country of residence or work.

8. Security

We use appropriate technical and organisational measures to protect your data, including encrypted (HTTPS) connections, access restricted to authorised people, and security monitoring of the website.

9. Changes to this policy

We may update this Privacy Policy from time to time. The latest version will always be published on this page with the date of the last update.

10. Contact

For any privacy-related questions, contact the WON/ESNCH Secretariat at secretary@won-neurosonology.org.